Run a PG by the bed, not by the building
Six beds means six rent cycles, six move-in dates and six deposits. A flat ledger cannot hold that.
The PG-specific problems
- Beds turn over mid-month, so rent is rarely a clean monthly figure.
- Deposits are held per person, often against a different notice period.
- Electricity is shared and billed per head or split unevenly.
- One tenant leaving changes the split for everyone else in the room.
Prorate honestly
If someone moves in on the eighteenth, charge for the days they were there and say so on the receipt. Prorating in writing prevents the most common PG argument: a tenant who believes they paid a full month and an owner who believes they paid for twelve days.
Deposits belong in their own column
A PG deposit is typically one month and is often used to cover the last month's rent. That is fine if it is recorded as a deposit adjustment; it is a dispute if it looks like rent that was never paid.
Vacate checklist
Notice received, room inspected, deductions agreed, deposit refunded, bed marked vacant. Five steps, each with a date and an amount. Without them, the next tenant's rent gets tangled with the last one's deposit.
Questions people ask
Can I track multiple properties?
Yes — each property holds its own rooms and beds, and each bed has its own tenant, rent cycle and deposit.
How do I handle food charges?
As a separate recurring line on the bed's khata, so you can raise or waive it without changing the rent figure.