Rent management for landlords with five flats, not five hundred
Enterprise property software is priced for portfolios. A landlord with six flats needs a ledger, not a CRM.
What you actually need
- A list of rooms and who is in them.
- The rent due each month and what has arrived.
- A deposit balance per tenant that does not get confused with rent.
- A receipt you can issue in under a minute.
- A year-end total, because your accountant will ask.
What you do not need
Tenant screening scores, automated legal notices, and a tenant app that half of them will not install. Every feature you add is another thing that can break between you and a simple answer to "has October been paid".
Part payments are the hard part
Most ledgers assume rent arrives in full on one day. In reality a tenant pays half on the first and half after the tenth. A ledger that cannot hold an open balance will show a false due, and a false due is how arguments start.
Handover
If someone else collects rent — a family member, a manager, a caretaker — the ledger is the handover document. That is the real reason to keep one digitally rather than in a notebook.
Questions people ask
Does it work offline?
The ledger is designed so you can enter a payment at the property and reconcile later. Collection happens in buildings with poor signal, so the app has to tolerate it.
Can I export the ledger?
Yes — a per-room and per-year export is the point of keeping records digitally. Your accountant should not have to read screenshots.